Legislative Reference Library Key Statutory Mandates
This page notes key sections of Minnesota Statutes regarding the Legislative Reference Library and its role in collecting materials. See a full list here.
- This statute discusses the Library collection and purpose, our status as a depository library, and the need for agencies to provide bibliographic information on documents. The Library is to receive all documents published by the state and considered to be of interest or value to the Library. The statute defines a document as "any publication issued by the state, constitutional officers, commissions, councils, bureaus, research centers, societies, task forces... or other agencies supported by state funds, or any publication prepared for the state by private individuals or organizations considered to be of interest or value to the library."
- Subdivision 1 requires that two print copies and one electronic copy of reports be sent to the Legislative Reference Library. Subdivision 2 requires that items submitted to the Library contain "the information necessary to identify the document as required by section 3.302, subdivision 3a." This includes complete bibliographic information (author, title, publisher, date, place of publication). If the report is required by a specific law, the citation to the session law and section of statute much be included. Subdivision 3 requires that the Library provide a monthly checklist of state documents to legislators. The online checklist is Newly Acquired Minnesota State Government Reports.
- Biennial reports required to be submitted to the legislature by various departments and agencies shall be submitted by November 15 of each even numbered year.
- Subdivision 6 states: "If the final product of the contract is a written report, a copy must be filed with the Legislative Reference Library."
- Reports to the legislature must contain a summary of the costs involved in preparation.
- This statute relating to the distribution of publications clarifies that "when any department, agency, or official of the state issues for public distribution any book, document, journal, map, pamphlet, or report copies thereof shall be delivered" to the libraries listed.
- These sections regulate the collection, creation, storage, maintenance, dissemination, and access to government data in government entities. It establishes a presumption that government data are public and are accessible by the public for both inspection and copying unless there is federal law, a state statute, or a temporary classification of data that provides that certain data are not public. "Government data" means all data collected, created, received, maintained, or disseminated by any government entity regardless of its physical form, storage media, or conditions of use. "Government entity" means a state agency, statewide system, or political subdivision.
- "Each act, except one making appropriations, enacted finally at any session of the legislature takes effect on August 1 next following its final enactment, unless a different date is specified in the act... An appropriation act or an act having appropriation items enacted finally at any session of the legislature takes effect at the beginning of the first day of July next following its final enactment, unless a different date is specified in the act."
- Draft EIS reports, with appendixes, shall be provided to the Legislative Reference Library. Additionally, the responsible governmental unit shall provide copies of the final EIS to the Library.